LinkedSite Administrator

Position Summary
LinkedSite is project management software to capture costs, quantity and performance information in real time at the lowest level to enable informed conversations around production, productivity, geospatial monitoring, chain of responsibility compliance, sustainability, safety, procurement management, event management, cost and revenue forecasting and planning and scheduling. 

Reporting to the Linked Site Manager, the LinkedSite Administrator will contribute to the achievement of the project, by providing guidance, training and support, to effectively capture daily quantity, cost and productivity data to improve decision making.

Responsibilities

• Be a strong vocal advocate of Linked Site, highlighting the benefits of the system to both internal and external users
• Frequently monitoring the shared M80RR.linkedsite inbox and actioning the workload as directed by your direct line manager
• Working closely with Contract Administrators, to ensure that all contractual obligations under the subcontracts are correctly loaded and administered through Linked Site and the subcontract is administered in accordance with the conditions and provisions of the executed agreement, being Schedule of Rates, Lump Sum, Wet Hire/Labour, Material or Plant Hire.
• Support the project team in effectively managing and maintaining subcontractor and supplier access and utilisation of Linked Site.
• Maintain open and proactive communications with both subcontractors, suppliers and project staff to ensure a highly efficient and accurate capturing of costs for works performed on the project sites.
• The use of existing training material, as a minimum, to structure training plans and training material for both internal and external stakeholders.
• Manage multi tasks with a high level of attention to detail and accuracy
• Actively pursue and follow up outstanding items
• Manage a small portfolio of subcontractors using Linked Site, ensuring that processing is completed in a timely manner and ensuring compliance with Security of Payment Act where applicable
• Highlighting variations to executed contracts with the relevant Contracts Administrator, ensuring rates are adjusted accordingly and in a timely manner
• LinkedSite administration including but not limited to:

• Adhoc duties as requested by your line manager

Safety & Wellbeing

• Ensure all Alliance safety processes and procedures are adhered to.
• Active participation in all Alliance Safety initiatives.
• To act in accordance with relevant Health & Safety Legislation and the Alliance responsibilities
• Complying with organisation's Code of Conduct    

Continuous Improvement

• Support the development and implementation of positive initiatives to enhance the working experience for the Alliance
• Support the implementation and development of diversity and inclusion initiatives
• Contribute to the continuous improvement of processes and delivery across the Alliance. 

    
Minimum Qualifications &/or Skills:    
Minimum Qualifications:
Microsoft Office Suite including Excel, Word, and Outlook 
Construction Induction Training (CIT/’White Card’, formerly a ‘Red Card’), obtained via face-to-face training, not online
Current Driver Licence and your own reliable vehicle
Minimum Experience: 
3 years in a general administration or finance exposure in the Construction Industry
High level of stakeholder engagement, both internal and external, in a previous role. 

Competencies
Organisation and Planning     
The ability to:

• Work under pressure, in a demanding environment.
• Identify, evaluate and program what actions must be completed in order to reach a certain goal, how to carry out those actions and what are necessary resources to achieve the final objective.
• The ability to follow through on delegated instructions and tasks
• The ability to ensure that information is passed on to others who should be kept informed

Management Quality   

• Be familiar with procedures and contribute to carrying them out, and set the example for fulfilling, disseminating, and improving them, by applying his/her professional knowledge. This also refers to the interest he/she shows in updating knowledge.
• The flexibility to adapt to changing work hours as per project requirements, particularly around occupations
• Leading by example and taking accountability for your own actions

Initiative and Innovation    

• The ability to act in a proactive manner, anticipating needs, identifying opportunities, and taking calculated risks. Ability to proactively identify new and creative approaches to activities, work processes, and products, as well as suggesting improvements to existing work approaches.

Teamwork    

• The ability to cooperate with others, within and outside the team, without compromising your or others integrity or values, establishing efficient working relationships and fluid communication that will contribute to the achievement of objectives.

Communication     

• The ability to participate proactively in communication and consultation activities, expressing ideas, in a clear and convincing manner, listening and being receptive to the proposals of others as well as the ability to turn said ideas into outcomes.
• Ability to present ideas before groups and obtain their commitment.
• The tenacity and resilience required to chase people via phone or email, both internally and externally