Location: Port Melbourne, VIC Type: Casual – 12-month fixed-term contract Rate: $75 – $76 per hour Reports to: Finance Manager
About Mob Jobs Mob Jobs is a 100% owned and operated First Nations business that provides specialised culturally safe employment pathways for First Nations people. We also offer a range of tailored corporate development services and training designed to improve organisations cultural capabilities and establish them as an employer of choice for First Nations jobseekers.
About the Organisation Our client is an established Australian transport and energy business with a supportive and collaborative finance team. The team works closely with operational staff to connect day-to-day port and terminal activities with accurate financial reporting and timely customer invoicing.
About the Role Our client is seeking a detail-oriented Billing Officer to join their finance team and take ownership of the end-to-end customer billing cycle. Working closely with the Finance Manager, Site Accountant and operational teams, you will manage monthly billing across a range of port and terminal services, making sure invoices are accurate, supporting documentation is complete and billing deadlines are consistently met. This is a hands-on, process-driven role suited to someone who enjoys working with numbers, Excel spreadsheets and detailed records.
Key Responsibilities
Manage the end-to-end customer billing process across labour, equipment, storage, engineering, vessel-related activities, on-charges and agency services
Prepare and maintain supporting documentation, including work orders, operational records, purchase orders, supplier invoices, timesheets and customer approvals
Review billing information for accuracy, completeness and compliance with contractual requirements
Coordinate internal and customer approvals so billing packages are complete before invoices are issued
Maintain billing registers, trackers and records to ensure an accurate and auditable billing trail
Assist with month-end activities, including revenue summaries, accruals, reconciliations and follow-up of unbilled work
Act as the central point of contact for billing queries, working with Operations, Commercial, Accounts Payable, Accounts Receivable and Finance to resolve discrepancies and escalate risks
About You
Organised, proactive and detail-focused, with the ability to cross-check information and spot discrepancies
Excellent organisational and time management skills, with the ability to meet deadlines
Strong communication skills and the confidence to liaise with finance, operational and external stakeholders
Able to work autonomously, take initiative and follow up outstanding information
A collaborative approach and the ability to work effectively within a small team
Desirable
A degree in Accounting, Finance or a related discipline
An accounting qualification or progress towards CPA/CA
Experience with Oracle or similar finance systems
Previous experience in the transport, logistics or port operations sectors (not essential)
Requirements
Previous experience in billing, accounts receivable, accounts administration or a similar transactional finance role
Experience preparing customer invoices and maintaining supporting billing documentation
Intermediate Excel skills and confidence working with spreadsheets, data and recurring monthly processes
Primarily site-based in Port Melbourne, with occasional travel and multiple days on site each quarter
What You'll Get
$75 – $76 per hour
An initial 12-month contract with an established Australian transport and energy business
A hands-on role with clear ownership of the billing process
Exposure to a broad range of commercial and operational finance activities
Collaboration with an experienced finance and operations team
A supportive and collaborative team culture
Possible opportunity for one work-from-home day after onboarding, subject to business requirements
To be successful, you will be a detail-oriented billing or finance administration professional with strong Excel skills who enjoys owning a process from start to finish and working with a range of stakeholders.
If you would like to know more about this role, please contact us at: [email protected] or 1300DEADLY (332 359)