Assistant Company Secretary

Docklands VIC 3008
$71 - $72 /hr
Superannuation
Temporary

• Commencing ASAP
• 4-month assignment
• 50/50 hybrid working environment

About the Role

We are seeking a highly organised and detail-oriented professional to provide high-level support to the Company Secretary, Executive Leadership Group, and Board within a respected public sector organisation. This is a 4-month contract opportunity offering strong exposure to senior stakeholders and the chance to play a critical role in governance and Board operations.

Key Responsibilities

• Provide high-quality support to the Company Secretary, Executive Leadership Group, and Board to ensure seamless Board operations
• Act as the primary liaison between the Corporate Secretariat, Board members, Committee members, and Board paper authors
• Coordinate end-to-end Board and Committee papers, agendas, and meeting logistics
• Guide stakeholders on Board paper preparation, expectations, and timelines
• Ensure all Board-related activities are delivered accurately and on time, including meeting setup and coordination
• Track departmental performance including reporting, budgeting, forecasting, and monthly reporting
• Maintain governance registers (including interests register) and coordinate periodic disclosures
• Support broader governance and administrative functions within the team

About You

• Strong organisational skills with exceptional attention to detail
• Confident communicator with strong stakeholder management capability
• Ability to manage competing priorities and tight deadlines
• Experience supporting Boards, Committees, or senior executives
• Company Secretariat experience highly regarded
• Experience using Board governance systems such as 'Diligent' highly advantageous
• Comfortable working in a fast-paced, high-accountability environment

About the Organisation

You will be joining a respected public sector organisation with a strong governance culture and a commitment to delivering essential services to the community.

The Next Step

To be successful, you must be willing to obtain a clear National Police Check. 

About Mob Jobs

Mob Jobs is a 100% owned and operated First Nations business that provides specialised culturally safe employment pathways for First Nations people. We also offer a range of tailored corporate development services and training designed to improve organisations cultural capabilities and establish them as an employer of choice for First Nations jobseekers.